KRUGER SHALATI: ACCOUNTS ASSISTANT
Job Title: Accounts Assistant
Job Level: Administrative and Clerical
Reports To (Direct): Senior Accountant/ Executive Manager Finance
Applications: Please send job applications to firstname.lastname@example.org by 30 August 2021.
The Accounts Assistant is responsible for the day to day capturing of supplier invoices, reconciling to supplier statements and ensuring suppliers are paid on a timeous basis, while maintaining a proper relationship with all suppliers, service providers and third parties. This role works closely with the relevant Department Teams to achieve competence and accuracy in the payment terms across the organisation.
|Key Performance Indicators|
|1. Customer Related||Accuracy of financial transactions and reporting with deadlines.|
|2. People Related||Timeliness and quality of communication with internal partners and suppliers.|
|3. Process Related||Adherence to financial controls, policies and procedures, and work deadlines.
Achievement of quality improvements as agreed by the Management team.
|4. Finance Related||Achievement of department wastage reduction goals|
|Roles and Responsibilities|
|Key Dimensions||Major Activities|
|1- General Responsibilities||
Effectively utilises software applications and communication tools that are used to facilitate the accurate accounting of all financial transactions of the Department Teams.
Effectively utilises accounting software and tools to record financial information as required by the job.
Ensure that all sales records are correctly processed
Ensure that all cash, credit card and credit transactions are correctly processed
Ensure all supplier payment administration functions are completed accurately, including the process from remittance, statement, supplier ledger and invoices.
Ensure that invoices are ready for payment, the correct back-up documentation attached, accurate information and correctly coded for the general ledger.
Prepare batches for payments, load payments onto the bank for authorisation.
Request outstanding statements from suppliers and ensure any invoices are still captured into the current period
Ensure proper filing of all functions relating to the position
2- Customer Specific Responsibilities
|Assist the Senior Accountant/ Executive Manager Finance to ensure a world class Accounting service is delivered to all by collaborating with the Department Teams and suppliers|
|3- People Specific Responsibilities||Supports activities and an environment that contributes to positive employee engagement and commitment to the job|
|4- Quality Specific Responsibilities||Notices and communicates opportunities to further improve financial control standards and practice and reports these|
|5- Finance Specific Responsibilities||Ensures that all suppliers are paid within the agreed contractual payment terms|
|6- Facilities||Ensure the accurate filing of CAPEX invoices and fixed asset register|
|7- Legal and Compliance Specific Responsibilities||
Takes active steps to ensure Department, sensitive and confidential information is not accessible to unauthorised persons
Ensures a dogmatic application of all financial control measures for the good governance of Kruger Shalati
|8- Additional Duties||This Job Description outlines the duties that are typically performed by the jobholder. These duties are not the only duties required by the job and management might assign additional duties from time to time|
Exposure rate to physical or mental risk
This job description is subject to change as the needs of the beneficiary; policies, processes and standards are changed, updated and improved over time.
|Dimension||Job Requirements (Essential Level)||Job Requirements (Desired Level)|
Ability to anticipate future circumstances, conditions and requests and to use these scenarios to plan for the future
Ability to comprehend abstract financial concepts
Ability to apply logic and sound judgement in processing financial and accounting data
Ability to correctly communicate detailed information to others
Operates comfortably in an environment of moderate levels of short-notice demand
Ability to recognise financial security concerns
High levels of linear reasoning
Sees gaps in the accounting process knowledge of employees and coaches for improvement
|Academic Qualifications and Background||A recognised Diploma in Accounting||Background in Hospitality|
|Languages||Ability to effectively communicate with others in English||Ability to effectively communicate with others in a second official language|
|Work Experience||2 Years of previous experience in a similar role and environment||More than 2 years of previous experience in a similar role and environment|
|Job technical Skills||
Proficient in the standards of accounting used in South Africa
Proficient user of Accounting Software packages
Proficient user of Microsoft Office software applications particularly Excel
Conversant with specialist terminology including,
High degree of confidentiality and protection of sensitive information
Committed to creating environments and systems that enable the delivery of exceptional and personalised services
Displays a sense of urgency and dedication to meeting the needs and wishes of others
Displays a sense of service and support to the Department Teams
Persistent in establishing effective systems, controls and activities
Effective in creating and fostering an environment of collaboration
Does not make judgement about people based on their views, preferences, habits and behaviours
Demonstrates exceptional levels of integrity
Ability to work independently without receiving detailed instructions
Presents impeccable grooming and deportment
Maintains a positive outlook in most challenging situations and circumstances
Demonstrates high levels of resilience in demanding environments
|Business Values||Embraces, supports and models organisational values and culture||N/A|
|Physical Abilities||Moderate to High levels of mental endurance||
Sensitive to visual, auditory, signals